• Recruits refs and ensures they are properly trained
• Maintains master game schedule for all teams
• Assigns refs and handles cancellations, etc.
• Ensures refs are paid promptly and correctly

Public Relations Coordinator - report to Secretary

• Collects scores and team stats weekly
• Organizes data into a weekly newspaper article
• Submits the article to the Hamden Chronicle each week
• Enters team results on the website
• Acts as liaison on other PR matters

Banquet Chairman - Report to President

• Secure facility
• Plan menus and manage costs
• Arrange for DJ, audio/visual, decorations
• Manage numbers and collect money

Fundraising Chairman - Report to Treasurer

• Secure sponsors
• Offer advertising on our website, mention in the newspaper, and a plaque
• Manage other fundraising efforts

And, of course, Coaches, Coaches, Coaches!  The single greatest obstacle to the growth of HYL is a lack of coaches.  You don't need to have played or coached lacrosse to be able to help.  We will train you.  We'd love the help in any division, but a great way to give back is to get started as an assistant when your child is a bantam.  Take some training, attend clinics, and stay on the field.  Move up with your child and eventually you may have your own team.  There's no question it's a ton of work, but it can be extremely rewarding for you, you'd be making a huge contribution to the sport and the kids, and we will provide all the help we can.

HYL Equipment Manager -

January - June.

Working with the Program Directors determines equipment needs for each team for the season. Makes purchases to supplement / replace team equipment as needed. Works directly with vendors to secure prompt re-supply of team bags. Works with Treasurer to ensure accurate vendor billing and prompt payments. Ensures for the equitable distribution of limited HYL equipment resources  Ensures for safe and secure storage of equipment during off-season.  With BoD approval fulfills requests for loans of equipment for off-season clinics, etc.  

HYL Registrar -

December - June

Is the local program point of contact for registration matters. Requests USL registration forms. Stays abreast of current registration procedures and ensures HYL compliance with USL and, where relevant, CONNY. Makes adjustments to HYL local registration procedures as needed. Processes registration and submits with USL registration fee payment in a timely matter. Accesses HYL records in the USL database to address member,  BoD, or CONNY inquiries. Seeks BoD approval for special requests regarding release of membership information  Establishes working relationship with counterparts at USL to facilitate infrequent communications regarding USL memoranda and policies. Per USL requirements must ensure for the safe and secure storage of local registration records for 7 years. Requires excellent communications skills, availability during the registration period, able to meet hard USL deadlines, comfort with computers and basic spreadsheet skills. Designs and/or collects forms for annual registration. Ensures timely distribution of forms to P&R. Runs up to three registration sessions for community for the upcoming season. Makes forms available for individuals unable to attend registration sessions. Fields questions about program and registration process.  Assures registration forms are in order and complete. Reconciles registrations with registration fees. Submits registration data to USL per guidelines, cc:'s HYL Treasurer for adequate controls and confirmation of accuracy. Provides internal reports to BoD throughout registration process. Assists with projections of teams / divisions numbers.  Provides similar reports at meetings of the membership

Following tryouts, assigns players to team rosters. Updates rosters and member information throughout the season.

Similar to USL Program Administrator, requires excellent communications skills, availability during the registration period, able to meet hard USL deadlines, comfort with computers, web based data entry and reporting and basic spreadsheet skills. .

HYL Web Site Manager -

October - June

1) Ensures HYL domain name is properly registered.

2) Provides member volunteers adequate and appropriate access to web site. Routinely monitors access.

3) Registration - Establishes electronic registration process. Working with pre-defined templates creates forms, payment process. Reconciles / merges on-line registration with paper submissions.

4) Member Database - Adds/ edits member and alumni contact information. Maintains key HYL Contact information.

5) Schedule - Posts game, practice, tournament and jamboree schedules for teams.

6) Results - Posts results for non-CONNY games as requested. Scans notes of game postings for questionable material

7) Communications - Posts notices and pictures across web site - front page, team bulletins, etc. Ensures content is consistent with HYL objectives and culture and appropriate for all audiences.

8) Program Development - Scans web and peer programs for articles and links likely to be of interest for membership. Posts as appropriate,

9) Assists membership with using the site - troubleshoots, develops guides, is the POC with the host.

CONNY Web Administrator -

February - June

Enters / edits HYL Team Contact information. Establishes / edits local program facility information, including: accurate directions and field use restrictions. Enters CONNY home games schedules. Posts results for all CONNY home games. Relays relevant news and communications from CONNY Web Manager to HYL BoD and affected HYL teams. Comfort with computers and basic web data entry and reporting.

HYL Master Scheduler -

February - June

Establishes master schedule for the 4-5 facilities made available by Parks and Recreation. Works with program schedulers/directors and P&R to assure fair and equitable distribution of town resources. Coordinates same to ensure full and efficient use of facilities. Attempts to accommodate all team requests for practice and game times. Notifies Referee Assignor as needed.